Privacy

This site is owned and operated by Sunnybank Weddings.  This Privacy Policy provides information on how Sunnybank Weddings manages personal information collected, including collecting through this website.  We confirm that all the personal information will be treated confidentially and commit to ensure that all information is only collected, disclosed, used and stored in accordance with an obligation under both the Privacy Act and the Marriage Celebrant Code of Conduct to ensure that your client’s privacy is maintained.  Also, we want to make your experience online satisfying and safe.

As we gather certain types of information about our users to deliver our services to you, this will include provision to you of sales, billing and credit control and other functions relevant to your services with us.  We may use any information voluntarily given by our users to enhance their experience in our network of sites, make contact via phone or email to provide information requested by users, provide interactive or personalised elements on the sites or to better prepare future content based on the interests of our users.

Under Information Privacy Principle 4 (Storage and security of personal information), Sunnybank Weddings have an obligation to ensure that:

  • the record is protected, by such security safeguards as is reasonable, against loss, unauthorized access, use, modification or disclosure, and other misuse, and
  • if it is necessary for the record to be given to another person, every reasonable step is taken to prevent unauthorized use or disclosure of information contained in the record.

Sunnybank Weddings will be passed on to any other party for profit or reward any personal information you have provided to us, to a third party unless the direct consent of the discloser of the information is given:

  • You have provided your consent to do so;
  • You are entitled to request access to all personal information you have given us.
  • You may make any changes you deem appropriate, including the removal of personal information you do not wish us to retain;
  • When the law from time to time compels us to make such disclosure, such as:
    • a court, if litigation about a marriage you have conducted
    • the registry of Births, deaths and Marriages, if they need to conduct an inquiry into a marriage
    • the Registrar of Marriage Celebrants, if they need to investigate a complaint,or
    • Police or other law enforcement bodies.

Security of Records Both Electronical and Paper Copies Policy.

  • Electronic records
  • Paper copies of documentation

Electronic records:

  1. Regularly backup files;
  2. Use an external hard drive;
  3. Store files in the cloud;
  4. Control access to the files;
  5. Encrypt hard drive;
  6. Ensuring all anti-virus and anti-hacking software is current for our computer;
  7. having codes and password protection for computers.

Paper Copies of Documentation:

  1. Fit doors and windows in all offices and records storage areas with strong locks;
  2. Always Keep filing cabinets and other records storage areas locked when not in use;
  3. Label all files, folders, and boxes so that their contents, dates, and extent are clear;
  4. Equip offices and storage areas with fire and security alarms and test alarms regularly;
  5. Only permit access to records storage areas to a small number of qualified personnel;
  6. Supervise all external visitors whenever they are in offices or records storage areas;
  7. Ensuring that any hard copies of agreements or contracts are stored in a lockable steel cabinet, which is set in a secure environment.